Overview
We are looking for an accomplished EA to provide complex administrative support to the Lettings Director at a successful chain of estate agents.
Salary: £30,000 – £40,000 DOE
The Role
- Administration – diary management, call handling and complex travel itineraries
- Assist with set-up of new offices
- Health and safety
- Minute takings
- Planning and maintaining office systems, including data management and filing
- Maintaining the condition of the office and arranging for necessary repairs
- Stationery ordering
- Arranging meetings
- Deal with recruitment, drafting contracts, sending out new starter documents
- Ensuring adequate staff levels to cover for absences and peaks in workload
- Full understanding of Microsoft Office – Outlook, Word, Mail merge, PowerPoint, Excel. Excel spreadsheets used daily – ensure all are updated (some each day, some each week, some every two weeks, some once a month)
- Preparing quarterly packs for 1:1 meetings
- Administer holiday system and mobile phones for the company
- Saturday – check branches on who is working when required
Key Skills/Experience
- Be able to work in a fast paced environment – always busy so prioritising key to cope.
- Ability to multi task
- High attention to detail – check letting deals, fees, targets
- Accurate & fast typing speed
- Customer and supplier liaison skills
- Good maths required as calculating monthly, quarterly, yearly figures for offices
- Excellent grammar and English essential as will be drafting letters/replies
- Graduate preferred