Overview
A rapidly-growing company based in Maidenhead are looking for an experienced Executive Assistant to provide administrative support to their CEO.
Salary: circa £35,000
The Role
- Admin support to CEO including:
- Pro-active diary management,
- travel booking,
- expenses
- Scheduling and coordination of meetings/conferences on and offsite, including logistics such as travel, catering, agendas, packs/presentations and conference call set up
- Assist with scheduling and coordinating staff events
- Attending meetings with the CEO, taking notes and issuing minutes promptly
- Pro-actively following up with the CEO and senior management, ensuring allocated tasks outputted from meetings are completed
- Producing various reports and documents to collate business information
- Preparing Board Packs, liaising with board members and shareholders
- Acting as first point of contact for visitors to the office and handling incoming office correspondence
- Liaising with business guests
- Organise and book travel for other employees, working within our travel policy and identifying and solving travel issues
- Take ownership of internal processes to ensure an efficient administration set up for filing and sharing of company documents
- Additional project work to assist as required
Key Skills/Experience
- Significant Executive Assistant or PA support experience in a start-up/high growth business
- Excellent verbal & written communication skills with the ability to actively listen and communicate at all levels
- Excellent customer service skills – able to build rapport and effectively manage relationships
- Proven success in creating processes
- Ability to plan, time manage effectively and meet deadlines – great multi-tasker
- A great understanding of the sales environment pressures enabling prioritisation of tasks
- Team player – highly motivated with great attitude and willingness to help wherever needed
- Intermediate level MS Office – especially Word and Excel and PowerPoint
- Ability to remain calm & work on your own initiative
- A high level of integrity and confidentiality