Overview

A prestigious not-for-profit organisation based in Farringdon are looking for an exceptional administrator to join the team in a role which may progress into an Office Manager.

Salary: £24,000 – £26,000

The Role

  • Acting as Assistant to the CEO; Directors of the Society and Senior Officers
  • Preparation of briefing papers for internal and external meetings, minute taking and manage the follow-up process for any associated actions
  • Providing team assistance to the wider team as required
  • Ensuring that telephone/reception cover is provided in a professional and timely manner, including taking and responding to messages, and directing and welcoming with visitors to the office
  • Answering general enquiries to the Society
  • Answering telephones, including when colleagues are on annual leave and for visitors at the main gate and front door
  • Meet and greet visitors to the office
  • Ensure that stationery and office supplies are ordered
  • Frank mail and distribute incoming mail and deliveries to office staff
  • Make sure that the key-holders list is up to date and there is a record of who has keys at all times
  • Order catering for meetings as required
  • Set-up of meeting rooms including testing of AV connections and providing refreshments for attendees
  • Follow up with service providers as directed by the Office Manager
  • Some finance support including expenses, supplier invoices, accounts queries etc.

Key Skills/Experience

  • A degree in business studies, arts or science related discipline would be a major advantage
  • Experience of providing diary and administration assistance
  • Experience of processing invoices and expense claims
  • Assisting with office facility duties
  • Previous experience of working in a charity/learned society or public sector body
  • Good attention to detail and an ability to anticipate potential administrative or other problems
  • Ability to meet deadlines under pressure and to prioritise workload
  • Self-motivated with the ability to use initiative and judgement. Willingness to take full responsibility and be accountable for areas under post-holder’s remit
  • Personable, friendly and approachable also with good interpersonal skills

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