Overview
Got experience managing facilities for a busy office? We are looking for an experienced administrator to join a successful law firm as an Office & Facilities Manager.
Salary: up to £30,000
The Role
- Buildings facilities, and decoration cleaning and maintenance
- Fire Alarm testing
- Health & Safety assessments
- Conference rooms: overseeing presentation/stationery/catering supplies
- Buildings security
- Regulatory compliance – BSB; Data Protection Registrar
- Subscriptions management and renewals for Members- BSB; PBA; CBA etc
- Data Protection management
- Printing facilities
- Waste recycling and confidential destruction
- Library upkeep
- Attending Board meetings (preparation of Agenda and taking minutes)
- Company secretary to SCL – updating Companies House
- Pupillage Administration
- Reception desk cover/front-of-house duties
- GDPR compliance – particularly paper storage/confidential destruction
- Costs savings/negotiation with suppliers
- Liaison with IT suppliers
- Petty cash management
- Liaison with outsourced typing
Key Skills/Experience
- Previous facilities management experience is essential
- Experience managing the operations at a busy office building
- Experience liaising with suppliers and contractors
- Strong accounting/bookkeeping experience is essential – credit control would be a major advantage
- Good working knowledge of HR processes (holiday, sick pay etc.) would be advantageous
- Good communication skills (verbal and non-verbal)