Overview

Got experience managing facilities for a busy office? We are looking for an experienced administrator to join a successful law firm as an Office & Facilities Manager.

Salary: up to £30,000

The Role

  • Buildings facilities, and decoration cleaning and maintenance
  • Fire Alarm testing
  • Health & Safety assessments
  • Conference rooms: overseeing presentation/stationery/catering supplies
  • Buildings security
  • Regulatory compliance – BSB; Data Protection Registrar
  • Subscriptions management and renewals for Members- BSB; PBA; CBA etc
  • Data Protection management
  • Printing facilities
  • Waste recycling and confidential destruction
  • Library upkeep
  • Attending Board meetings (preparation of Agenda and taking minutes)
  • Company secretary to SCL – updating Companies House
  • Pupillage Administration
  • Reception desk cover/front-of-house duties
  • GDPR compliance – particularly paper storage/confidential destruction
  • Costs savings/negotiation with suppliers
  • Liaison with IT suppliers
  • Petty cash management
  • Liaison with outsourced typing

Key Skills/Experience

  • Previous facilities management experience is essential
  • Experience managing the operations at a busy office building
  • Experience liaising with suppliers and contractors
  • Strong accounting/bookkeeping experience is essential – credit control would be a major advantage
  • Good working knowledge of HR processes (holiday, sick pay etc.) would be advantageous
  • Good communication skills (verbal and non-verbal)

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