We are looking for someone with strong experience using Xero and previous admin experience to join a growing agency as an Office & Finance Manager.

Salary: £27,000 – £30,000

The Role

  • Process all supplier invoices (enter and pay)
  • Issue client invoices (retainer invoices and expenses invoices)
  • Liaise with clients to ensure prompt payment and chase as necessary
  • Handle any invoice queries from clients
  • Input receipts and produce monthly spreadsheet for allocating expenses for recharging clients
  • Produce monthly invoicing schedule
  • Management of petty cash
  • Prepare VAT returns
  • Liaise with HMRC as necessary
  • Produce P&L reports
  • Organising meetings
  • Booking transport and accommodation
  • Support and research in organising company events
  • Ordering stationery and furniture, organising subscriptions
  • Implementing and maintaining procedures/office administrative systems
  • Ensuring that health and safety policies are up to date
  • Attending and minuting meetings with senior management
  • Assisting the organisation’s HR function by keeping personnel records up to date, arranging interviews and so on
  • Office upkeep, liaising with landlord, maintenance etc.

Key Skills/Experience

  • Previous experience of/full working proficiency in Xero is essential
  • Previous experience within a finance/bookkeeping role is a must
  • Excellent administrative skills and experience managing proceedings in a busy office
  • Experience supporting senior figures within a business would be a major advantage
  • High level of proficiency in Excel, Word, Outlook and PowerPoint
  • Strong attention to detail
  • Friendly and approachable working manner and a good sense of humour


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