Overview

One of the UK’s most successful creative and digital agencies based in Kingston are looking for someone to provide support to the CEO as well as managing the day-to-day running of the office.

Salary: £32,000

The Role

PA to CEO

  • Keeping two steps ahead of the CEO, anticipating her needs for the day ahead (printing documents, preparing agendas as and when needed)
  • Extensive diary management, organising meetings
  • Booking international travel
  • Expenses
  • Organising internal events alongside CEO (social events, HR training etc.)

Office Management

  • Keeping the office clean and tidy, liaising with the cleaner and organising the recycling
  • Keeping the kitchen stocked with essentials (tea/coffee/milk etc.)
  • Liaising with property management to report any issues with the building
  • On-boarding new starters and preparing contracts of employment
  • Organising and preparing the office for internal workshop
  • Organising internal office desk moves
  • Ordering new computers/software
  • Liaising with external contractors and organising works as and when needed
  • Answering the telephone, directing the calls to the relevant person in the office
  • Greeting external guests and making them feel welcome
  • Preparing refreshments for client and internal meetings
  • Keeping up to date with H&S regulations (e.g. making sure our equipment is PAT tested yearly)

Requirements

  • You need to be proactive, always two steps ahead of the CEO
  • You need to be fast, accurate and calm under pressure
  • A good knowledge of MS Office programs is desired as well as the G Suite (Gmail, Docs, Sheets)
  • Minimum 2 years’ experience as personal assistant / executive assistant
  • Excellent written and verbal communication skills
  • A highly positive and ‘can do’ attitude with a proactive approach to all work

In order to be put forward for this position, you will need to come in and register in our office in Kingston.

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