A hugely successful creative agency based in Windsor are looking for an experirenced PA/Receptionist to join their rapidly growing team.

Salary: £28,000 – £32,000

The Role

  • To consistently manage and organise the MD’s diary and to help ensure that day-to-day meetings and whereabouts is clearly known and communicated with both the company and clients and ensuring meeting times are checked and confirmed and managed at all times
  • To oversee and monitor the MD’s emails and action any urgent correspondence immediately by flagging to the MD or yourself managing accordingly.
  • To help organise “life” so the MD knows where they need to be at what time and what they are doing.
  • To communicate information from and regarding meetings to the Account Management team and Heads of Departments within the business
  • To give daily support in all administration duties to include typing of contact reports, memo’s, logging of MD’s time on projects, printing, note taking etc.
  • Making and organising travel arrangements from meetings to overseas travel & flight bookings and the MD’s driver.
  • Personal errands for MD and OD as and when required
  • Organising and attending meetings (when required) and ensuring the manager is well prepared for meetings
  • Taking and disseminating minutes for monthly management meeting and any other ad hoc meetings as required
  • Support in organising all company social events with OD and OD’s PA
  • To assist with new starters and leavers within the company in place of OD PA
  • To help manage client’s expectations, such as asset requests and to continually strive to ensure clients are “managed and looked after” within the company.
  • Ensuring all paperwork and such items that are required for meetings are with the MD timeously.
  • To help communicate project information (from the Directors) to the Account Management team
  • Sourcing items and/or suppliers for special projects
  • Managing the MD’s daily timesheets and ensuring time is logged to the project each day
  • Manage the MDs expenses and mileage and report accordingly.
  • Be prepared to provide support and possibly attend external conferences and events as and when required
  • Management, preparation and maintenance of purchases both by invoice and the company credit card of items purchased by the Directors

Key Skills/Experience

  • Excellent telephone manner
  • Strong diary management skills
  • Have strong communication skills
  • Strong IT skills including knowledge of google calendars, word, excel, Outlook & a competence in using the internet
  • Proficiency and professionalism in general verbal and written business communications
  • A keen attention for detail and an eye for quality and consistency
  • Proactive – to be prepared to carry out requests and all task with a sense of urgency and in a timely fashion
  • Self-motivated – use initiative to constantly look for ways to improve processes
  • Highly organised
  • Able to multi task
  • Have a high level of common sense
  • Highly efficient
  • Have strong communication skills
  • To be calm under pressure


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