Overview

A well-known and prestigious charitable organisation based in Kingston are looking for an experienced PA to provide support to the CEO.

Salary: circa £30,000

The Role

  • To act as the initial point of contact for the Chief Executive Officer (CEO) in his absence, assessing priorities and re-directing calls, enquiries and requests as necessary.
  • To ensure that the CEO’s time is utilised efficiently and effectively and is as organised as possible
  • To coordinate events, activities and travel for the CEO as required
  • To compose, copy and edit as appropriate various emails, letters, documents and reports
  • To liaise with Executive Team members and gather identified reports ready for consideration by the CEO
  • To undertake research, draft and prepare briefings and letters, as appropriate, and sign and dispatch some in absence of the CEO
  • To coordinate the regular CEO communications to staff and Board members and Committee members
  • To manage diaries, venues and refreshments for meetings attended by the CEO, including Board and other Governance meetings
  • To receive, screen and welcome visitors for the CEO
  • To screen multiple requests for meetings with the CEO and use sound judgement in managing priorities of requests based on urgency and importance
  • Solve simple IT problems and contact the IT department when necessary for all Corporate Office staff
  • To be a gatekeeper, in order to alleviate CEO from dealing with all minor and non-urgent queries
  • Manage the CEO’s contact between members of public and staff as appropriate
  • To ensure that the CEO’s messages and requests are conveyed appropriately as and when required, and chased when necessary
  • To organise and minute the meetings of the Executive Team and other meetings as required
  • Act for the Chief Executive in ensuring tasks and follow-up actions with team members are completed where agreed
  • Maintain a strong working relationship with other relevant departments, including IT, HR, and Marketing
  • To liaise with internal staff and external clients, business associates, council members and other regulatory leaders
  • To undertake meeting arrangements and other task for the group Finance Director as required

Key Skills/Experience

  • Proven experience in a senior administrative/EA/PA position
  • Previous experience working with Director or Board level employees
  • Highly discreet and able to manage sensitive, confidential information in the appropriate manner
  • Exceptional organisational skills with the ability to manage multiple different tasks simultaneously
  • Strong communication and interpersonal skills
  • Some knowledge of/experience in the financial sector would be a major advantage but is not an essential requirement
  • A positive and friendly working manner

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