We are looking for a Receptionist/Office Administrator with outstanding organisational skills to join a growing business based in Acton.

Salary: £24,000 – £28,000

The Role

  • Manage telephone switchboard
  • Receive courier deliveries
  • Sort and distribute incoming mail; occasionally take outgoing mail to the post office
  • Maintain office diary; circulate weekly schedule of staff work trips and holidays
  • Process supplier statements and deal with supplier payment enquiries, liaising with accounts
  • Maintain staff weekly timesheets, ensuring that staff provide these in good time
  • Create and process staff offer letters and contracts
  • Help staff with visas and travel arrangements
  • Order spare parts on instruction from relevant staff member
  • Maintain company health and safety records and practice
  • Occasional typing of managing director’s correspondence
  • Help accounts with filing bank statements

Key Skills/Experience

  • Outstanding organisational skills
  • Strong communication and interpersonal skills
  • Previous experience in a similar role
  • Exceptional administrative skills
  • Proficient in the full Microsoft Office package including Excel, Word and Outlook

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