Overview

A well-established company based in Thames Ditton are looking for someone with strong administrative skills to join as a Secretary.

Salary: circa £25,000

The Role

  • First point of contact with clients, meet and greet.
  • Answer/screen all calls.
  • Audio typing on MS Word to produce correspondence, reports, statutory documentation and basic accounts.  You will have typing for partners and staff as required.  Good knowledge of MS Word including table formatting and layout required.
  • Producing invoices via IRIS.
  • Production of time records via IRIS.
  • Online filing documents at Companies House and maintaining Confirmation Statement spreadsheet.
  • Production of Client Engagement Letters and keeping them up to date.
  • Money laundering for Clients.
  • Health & Safety.
  • Completing PDF forms using PDF writer and password protecting PDF files.
  • Maintenance of contact database on MS Access, e.g. inputting new clients/contacts, amending address/name changes etc.
  • Mail merges using MS Access in conjunction with MS Word, e.g. tax return information reminders, fee protection insurance (letter and invoice attached)
  • Ordering of Company letterheads, continuation paper, comp. slips and business cards, and analysis pads.
  • Updating and keeping diary system for client bank audit letters.
  • Updating registered office screen, on P.C. using MS PowerPoint
  • Ordering stationery as and when required.
  • Opening the post.
  • Franking post, ensuring machine is in credit and ordering ink and labels.
  • Changing tapes for the server daily to enable data to back up overnight.
  • Ensuring the smooth day to day running of the office.
  • Liaising with caretaker over maintenance.
  • Email messaging using Outlook.

Key Skills/Experience

  • Audio typing is an essential requirement for this position
  • Knowledge/previous experience of IRIS
  • Proficient with the Microsoft Office package (Word, Excel and Outlook)
  • Previous experience with mail merges
  • Previous experience within a similar role
  • Outstanding communication skills; comfortable dealing with clients at various levels
  • High level of attention to detail
  • Exceptional organisational skills
  • A friendly and approachable working manner at all times

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