Overview

Salary: £12/13 per hour

Location: Wembley

Purpose of the job:

To ensure the administrative tasks of the support services function are undertaken in a timely, accurate and professional manner.

To be responsible for raising orders, processing invoices, allocating costs and charges and maintaining critical administrative processes that support the efficient and legal requirements.

Key Responsibilities:

General

  • To process information through different systems including Sage, Syrinx etc. in an accurate and timely manner.
  • To process paperwork in an accurate and controlled manner.
  • To engage with key internal customers and external suppliers in a professional manner.

Finance

  • Ensure ALL Invoices are input onto Sage Accounts in time for monthly deadline as agreed with the Financial Controller.
  • Accrue for invoices not yet entered at the month cut-off date as agreed with the Financial Controller
  • Resolve invoice and statement problems to ensure all costs are recorded
  • Weekly upload of Sage Construct to Sage 200 on Friday afternoon
  • Debit card entries into Sage Construct and ad hoc requirements by the finance team related to invoices and purchases by the company
  • Maintain department filing of invoices, delivery notes and departmental paperwork.

Other

  • Support stores processing and accurate cost allocation
  • Support Fleet and Plant movements within Syrinx
  • Ensure Fleet insurance information is upto date
  • Support Accident reporting process
  • Update Fleet Tracker data
  • Raise monthly order numbers for key products
  • Adhoc duties

Skills and Experience:

  • Experience of working in an computerised office environment
  • Experience of working in Purchasing
  • Experience of working in the Reinstatement Industry
  • Experience of basic accounting, accruals and reconciliations
  • Experience of complex data inputting of an alphanumerical kind
  • Good verbal and written communication skills
  • Experience of producing written and verbal reports
  • Able to interpret complex data
  • Experience in identifying areas that would benefit from formal purchasing procedures, where savings, or added value could be achieved

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