Overview

Salary: £12/13 per hour

Location: Wembley

Purpose of the job:

To ensure the administrative tasks of the support services function are undertaken in a timely, accurate and professional manner.

To be responsible for raising orders, processing invoices, allocating costs and charges and maintaining critical administrative processes that support the efficient and legal requirements.

Key Responsibilities:

General

  • To process information through different systems including Sage, Syrinx etc. in an accurate and timely manner.
  • To process paperwork in an accurate and controlled manner.
  • To engage with key internal customers and external suppliers in a professional manner.

Finance

  • Ensure ALL Invoices are input onto Sage Accounts in time for monthly deadline as agreed with the Financial Controller.
  • Accrue for invoices not yet entered at the month cut-off date as agreed with the Financial Controller
  • Resolve invoice and statement problems to ensure all costs are recorded
  • Weekly upload of Sage Construct to Sage 200 on Friday afternoon
  • Debit card entries into Sage Construct and ad hoc requirements by the finance team related to invoices and purchases by the company
  • Maintain department filing of invoices, delivery notes and departmental paperwork.

Other

  • Support stores processing and accurate cost allocation
  • Support Fleet and Plant movements within Syrinx
  • Ensure Fleet insurance information is upto date
  • Support Accident reporting process
  • Update Fleet Tracker data
  • Raise monthly order numbers for key products
  • Adhoc duties

Skills and Experience:

  • Experience of working in an computerised office environment
  • Experience of working in Purchasing
  • Experience of working in the Reinstatement Industry
  • Experience of basic accounting, accruals and reconciliations
  • Experience of complex data inputting of an alphanumerical kind
  • Good verbal and written communication skills
  • Experience of producing written and verbal reports
  • Able to interpret complex data
  • Experience in identifying areas that would benefit from formal purchasing procedures, where savings, or added value could be achieved

Apply for Job

  • Accepted file types: jpg, gif, png, pdf, doc, docx.
  • This field is for validation purposes and should be left unchanged.

You can apply to this job and others using your online resume. Click the link below to submit your online resume and email your application to this employer.